Increase productivity!

Working day flashed quickly, and you have not had time to make a lot of important things. Was spent your time - you probably do not even remember. How to cope with this problem and learn how to use their time more productively?

Every day, when we come to work, we are full of energy and desire to do all the work, to solve all problems, to spend a few meetings, etc.

But at the end of the day it turns out that only a small part is made scheduled. And the longer this situation lasts, the less we believe that the business plan is necessary, and less confidence in themselves.

To prevent this, use the following guidelines.

1. Concentrate. For example, determine the length of time during which you can work without interruption: 30, 60 or 90 minutes (depending on your self-discipline). At least once a day during this time interval, close the door (if available), turn off the phone, do not communicate with any of his colleagues.

Focus on the things that you need to do today, consider what you need in order to cope with them. Plan your actions and begin to implement them.

2. Determine what time of day you are most productive. Each of us individually this time. To understand when you work best, watch out for a few days, recording the periods of time when you can do things without being distracted, and those when you could not bring myself to get to work.

After a few days you will have enough information to identify trends and compile a list of time intervals, during which you are most productive.

When planning your day, highlight this time for the most important tasks. And the intervals between them is filled with phone calls, routine chores, paperwork, etc.

3. Avoid intercourse if you are busy with something. If someone comes from colleagues in your office, sits down next to you and starts a conversation, and you're busy important thing - do not join in the conversation!

Most likely, you will lose the right to work attitude and valuable time. Politely say that you can not talk right now and ask to come later (just specify when) or say that will go themselves when released.

If you think that you will offend the person - you are wrong. After all, in the end, he, too, certainly have something to do.

4. Keep track of how much time you take up telephone calls. Whenever you who is calling and you pick up the phone - it distracts you from your work. Therefore, if you are doing something important - it is better to include the answering machine.

If you do go off-hook - find out what they want the source, and, if the matter is not urgent, note the contact and tell him to call back when you can. His plan calls in advance and give out time to "hang on the phone."

Otherwise, during the day you will occasionally need to think of someone to call and distracted by other tasks.

The order - the key to success

At times many of us think that it is impossible to work in the office - it is all a distraction !   Disorder on the table, dust, stacks of documents, among which you can never find the right - this is only a brief list of the distractions. How to organize your office

so that it helps you work, and does not interfere with it? It is not so difficult as it seems.

We just need to make a few simple steps:

1. Change your attitude. Ask yourself: Does not have got captured by the stereotype that says: the creative person needs a mess? Are you comfortable stay in the chaos? Hardly.

In addition, the clutter on your desk and around it does not create a very good impression on your colleagues. They may think that you are unorganized, and therefore irresponsible person. To avoid this, change your attitude to the order.

Do not fall for their own excuses that you do not have time for this. After all, once it is enough to create a convenient system to maintain order, to continue to not waste time on it.

2. Spend a spring clean. Dismantle all the stacks of old documents. Anything is possible - throw in the trash, then you may still be needed - leave. But be sure to figure out how to keep these documents so that if necessary you can quickly find the desired result.

Think about what you need to carry out their daily duties? Only these things and should be on your desk. All the rest can be removed and get away if necessary. One must also consider the storage of documents, classifying them into folders.

And choose a location (not too far away from your desk, but not himself), where you can keep these folders. If during the day you will enjoy some of the folders, take it a rule at the end of the day be sure to return them to the place.

3. Every day there is a small period of time (10-15 minutes) to maintain order. If you tend to forget about small matters - Set a reminder on your computer or mobile phone.

4. Compose lists. Small tear leaves are convenient to leave messages on the desk with his colleagues, but not for compiling lists. Plan on a pad. Makes the list for the day or for a week, sorting it by priority.

Indicate deadlines, reminders, details like telephone numbers. Then you will be on hand all the necessary information that will save you time.

5. Provide themselves with the necessary means at hand. Often, there is chaos in the office because of the fact that our colleagues are taking each other on the table staplers, paper, pens, etc., and the owner has to spend time searching for their belongings.

Try to provide yourself with everything you need and ask colleagues to immediately return the things in place, if they take them at a time.

6. Study the new programs. For example, allow you to plan your day and manage your time. These programs are much easier to operate than conventional notebooks.

Arts failure

A man who does not know how to refuse, to reach the career heights would be extremely difficult .   if not impossible. After all, he is constantly in danger of wasting his time helping others do their job instead do their own thing. How to learn to give to colleagues?

In addition to the loss of precious time, inability to refuse can affect your emotional state. Experts say that if we say "yes" when we want to say "no", then exposed to stress.

Over time, this can result in unpleasant physical symptoms: headaches, back muscle strain, insomnia. So one way out - to learn to refuse.

The main problem in this case - to stop feeling guilty and not think that because you, a colleague can be a nuisance.

In the end, you are not to blame for the fact that he can not cope with the work. However, this does not mean that it is necessary to refuse rudely.

On the contrary - you need to master the ability to say "no" fair, open and polite.   Your friend needs to understand that you refuse not because they are experiencing negative feelings for him, and because of the fact that you can not set aside time to help.

To learn how to say "no", you need to explore several options, and failure to use them depending on the specific situation.

1. Direct "no." If you drawn people unfamiliar with the request that you deliberately unpleasant, it is better to refuse immediately. Just tell him, "No, I can not" - without explaining why you can not, and without apology.

2. Detailed "no." If you care about the feelings of a man who appeals to you with a request, or are you afraid to spoil relations with him, use this option.

Say, for example: "I know how important for you to submit the report on time, but unfortunately, I can not help you." Of course, it must be said very polite tone.

3. "No" with an explanation. If you know that your interlocutor recognizes only reasoned refusal - say "no" and explain why you can not help him. Just do not go into a lengthy discourse, and frankly - or a colleague will think that you are trying to come up with "excuse."

For example, say: "I can not help you make a report, because tonight I go to parent-teacher meeting."

4. "No" with a delay. If you know that the moment will not be able to help a colleague, but did not want to talk to him a final "no", so to say, "I can not help you now, but maybe I will do it next week."

Be careful not to make specific promises. You just give your colleague an opportunity to ask for your help again, but did not promise to help him.

5. "No" to the alternative. If you aspire to whatever was to maintain good relations with colleagues and be at least something useful to him, she tells him: "I can not help you with the report, but if I can help you more than anything - address."

6. insistent "no." This option should be used if your partner insists on its request and persuades you to help him ignore your refusal. Just repeat "no" as many times as necessary.

For example: your dialogue might look like this:

- Could you help me with the report?

- No, sorry.

- Oh, please, I really need your help.

- No, I'm sorry, I can not.

- Please, I will not stay in debt!

- No, I'm sorry, I really can not help you.

And finally, remember: it is better to be honest to say "no" than to postpone care because of the constant lack of time.

Believe me, in the second case it is much more likely that your relationship with a colleague spoiled the long haul.